When you’re preparing for a big move, it’s easy to focus on packing boxes and choosing the right movers. But one of the most overlooked parts of moving day is building logistics—the rules, permits, and procedures that large apartment complexes, condos, and office buildings require. Ignore these details, and you could face delays, added costs, or even a truck being turned away entirely.
At Castle Express Moving, we’ve seen it all. Here’s what you need to know to keep your move running smoothly.
1. Parking Permits: The Hidden Requirement That Can Make or Break Your Move
Securing parking for a moving truck may seem simple, but in busy cities or multi-unit buildings, it’s anything but.
Why It Matters
If the truck can’t park close to your building, movers lose massive amounts of time walking long distances with heavy items—and some buildings won’t allow moves at all without a parking permit.
Common Problems
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City streets with no available curb space
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Buildings that require loading zone passes
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HOA rules restricting truck size or access
The Fix
Always call your building or city office at least a week ahead of time. A simple permit can save hours and prevent parking fines or the truck being forced to circle the block.
2. Elevator Reservations: Your VIP Pass to a Smooth Move
High-rise buildings often require tenants to reserve the service elevator for moves. Skip this step, and you may find yourself waiting behind other residents—or worse, prohibited from using the elevator entirely.
Why Buildings Require This
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Prevents damage to passenger elevators
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Controls traffic flow
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Ensures movers have proper access and time
Avoid the Headache
Book your service elevator as soon as you know your moving date. Many properties offer limited time windows (e.g., 9 AM–12 PM or 1 PM–4 PM), and peak days fill up fast.
3. Building Restrictions: The Rules You Didn’t Know You Needed
Every building is different. Some require certificates of insurance (COIs). Others have strict move-in/move-out times. A few won’t even allow moves on weekends.
Common Restrictions Movers Encounter
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Required COI documents from your moving company
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No moves allowed after 5 PM
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Mandatory use of protective floor coverings
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Weight limits or size limits for elevators
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Prohibited truck sizes
How to Stay Compliant
Before moving day, request a copy of your building’s move-in/move-out guidelines. Share them with your movers so they can prepare the necessary documents and equipment.
The Bottom Line: Logistics Matter More Than You Think
Ignoring parking permits, elevator reservations, and building rules can quickly turn a move into a logistical nightmare—delays, added stress, extra fees, and frustrated building managers.
With Castle Express Moving, we help you navigate these requirements from the start. Our team confirms building policies, prepares all necessary documentation, and ensures your move stays on schedule.
A well-planned move isn’t just easier—it’s smarter.
Let us handle the logistics so you can focus on settling into your new home.