Binding vs. Non-Binding | What Really Affects Moving Costs | How to Avoid “Too-Cheap-to-Be-True” Scams

When you’re planning a move, getting quotes from moving companies can feel overwhelming. One company charges $1,200, while another quotes $3,500 for the same job—how is that even possible? The truth is, not all moving quotes are created equal. Therefore, understanding how estimates work can protect you from unexpected charges, low-ball pricing tactics, and stressful moving-day surprises.

In this guide, we’ll explain the difference between binding and non-binding estimates, what factors truly influence moving costs, and how to spot quotes that are too cheap to be real.

What Makes Moving Quotes Confusing?

Many customers assume that a moving quote is the final price—but that’s not always the case. Moving companies use several types of estimates, and each comes with its own level of accuracy and risk.

Additionally, the cost of your move depends on variables like the weight of your shipment, the volume of your belongings, and the distance between locations. As a result, if these elements aren’t accurately assessed, your quote can end up being way off.

Binding vs. Non-Binding Estimates

1. Binding Estimates

A binding estimate guarantees the total cost of your move based on the inventory provided at the time of the quote. Even so, the price stays the same even if your belongings end up weighing more than expected.

Pros:

• Price is locked in

• No surprise fees

• Helpful for stable budgeting

Cons:

• Adding items later usually increases the price

• Requires a complete and accurate inventory

Overall, it’s the safer option for most customers—as long as you avoid adding items after the quote.

2. Non-Binding Estimates

A non-binding estimate is more of a rough guess. The final price depends on the actual weight or volume of your shipment on moving day.

Pros:

• Usually lower upfront

• Easy to obtain quickly

Cons:

• Final price may be significantly higher

• Vulnerable to low-ball tactics

• Can lead to unexpected charges

In fact, non-binding estimates are where many customers get burned. If your shipment weighs more than expected, the company can legally charge you more.

Key Factors That Affect Moving Costs

To compare quotes accurately, consider these major variables:

1. Volume (Cubic Feet)

Some movers price based on the space your belongings occupy in the truck.
Consequently, more items mean higher cost.

2. Weight (Pounds)

Long-distance moves often use weight-based pricing.
Naturally, heavier items drive the price up.

3. Distance

The farther you’re going, the higher the cost—especially for interstate moves.

4. Labor Requirements

Stairs, long carries, heavy lifting, specialty items (pianos, appliances), and packing services all increase the total price.

5. Seasonality

Summer and weekends tend to be more expensive due to high demand.
Therefore, booking early can save money.

The Biggest Red Flag: “Too Cheap to Be True” Quotes

If one moving company quotes you hundreds or even thousands less than competitors, be cautious. Unrealistically low prices often come with hidden risks such as:

1. Low-Ball Estimates

Some movers provide super-low non-binding estimates to win your business; however, they may raise the price dramatically on moving day.

2. Hidden Fees

Watch out for extra charges for stairs, fuel, shrink wrap, bulky items, or assembly/disassembly.
These add up quickly.

3. Hostage Loads

Rogue movers may load your belongings and then demand more money to release them.
(Binding estimates help prevent this.)

4. No On-Site or Virtual Survey

If a mover refuses to assess your items visually, they can easily claim your load was “more than expected.”
This is a major red flag.

How to Protect Yourself When Getting Moving Quotes

✔ Get at least 3 estimates—preferably binding or binding-not-to-exceed
✔ Request an in-home or virtual survey
✔ Ask for a detailed inventory list with each quote
✔ Avoid companies that only offer volume-based estimates
✔ Confirm the mover is licensed and insured
✔ Be wary of extremely low quotes—quality service has a realistic cost

Ultimately, transparency is more important than price.

Final Thoughts: Choose Value, Not Just the Lowest Price

Moving quotes can be misleading when you don’t know how they’re calculated. However, by understanding the difference between binding vs. non-binding estimates and recognizing how volume, weight, and distance impact cost, you can make a confident and informed decision.

The cheapest quote isn’t always the best—in many cases, it’s a warning sign. Choose a mover who is transparent, licensed, and willing to provide a detailed, accurate estimate.